Exhibitor A-Z Checklist

Remember: Messe Stuttgart cannot accept any packages or postal deliveries for trade fair stands! For reasons of liability, employees of Messe Stuttgart are unfortunately not permitted to accept goods. One of your employees must be present at the trade fair stand to accept any deliveries. As this cannot always be guaranteed, please make prior arrangements and use the convenient delivery and storage service of the freight company SCHENKER on location. SCHENKER will accept your consignment and deliver it to your stand when you are there – a simple and reliable solution!

Delivery address for storage (subject to a fee):
Schenker Deutschland AG
- SCHENKERfairs -
[name of customer/company name]
[name of trade fair]
[hall/stand no.]
Entrance Gate 1
Neues Messegelände
70629 Stuttgart

Contact for further information and delivery collection:
Tel.: +49 711 18560-3300
fairs.stuttgart(at)dbschenker.com

Orders are placed with SCHENKER via our Service Portal under the heading:
Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Orders/Delivery

• The attached flyer “At a glance” (PDF, 187 KB) contains all the information on stand construction and dismantling, as well as the access regulations.
• Any additional days required for construction of the stand that fall outside the time frame specified are subject to a fee and must be registered with and approved through the Stuttgart Messe Service Portal beforehand.
• Please remember to forward the documents to the people constructing the trade fair stand.

Start of construction: Monday 02.02.2026 at 7:00
(Hall 4 and Hall 6 from Tuesday, 03.02.2026 at 7:00)
Daily from 7:00 to 20:00
End of construction: Friday, 06.02.2026 at 20:00

Trade fair opening times:
Saturday, 07.02.2026 to Wednesday, 11.02.2026
Saturday to Tuesday 10:00-18:00 / Wednesday 10:00-17:00

Dismantling
Start: Wednesday, 11.02.2026 from approx. 17:30 to 24:00
Thursday, 12.02.2026 from 7:00 to 20:00
Friday, 13.02.2026 from 7:00 to 18:00
End: Friday, 13.02.2026 at 18:00 (fixed deadline!)

An extension of the construction and dismantling period is possible and can be booked through the Service Portal up to 6 weeks before the trade fair starts under the heading:  
Stuttgart Messe Service Portal | Stand Construction & Services (grey puzzle piece) | Approval

Stuttgart Messe Service-Portal | MesseTicketService (yellow puzzle piece) | Passes

You can download and print out your free exhibitor passes and stand construction/dismantling passes after you have paid the stand invoice. Would you like to use local public transport free of charge? Then personalise your exhibitor passes and activate VVS (Stuttgart public transport system) before downloading.

The number of free passes is based on the hired stand area. You also have the option here of ordering further passes (subject to a fee) should you require more.

Co-exhibitors are not eligible for free exhibitor passes. Please refer here to your principal exhibitor.

Stuttgart Messe Service-Portal | Downloads | Leaflets and Information

Regulatory controls are steadily increasing: please refer to the form for the distribution of food and drinks.

Other important leaflets can be found in the download section of the portal (e.g. in relation to gas cylinders and compressed air tanks, deep-frying machinery, GEMA, etc.)

Please submit your completed and signed applications to sms(at)messe-stuttgart.de.

Stuttgart Messe Service Portal | Stand Construction & Services (grey puzzle piece) | Stand Services | Meeting Rooms

Will you be organising internal meetings during INTERGASTRA 2026 or do you need a room to which your employees can retreat and take a break? There are meeting rooms in every one of our trade fair halls, ranging in size from 23 to 39 m². The rooms have natural light and can also be darkened on request.

The meeting rooms are equipped with block seating as standard and capacity for approx. 12 people. If you require alternative furnishings or a special seating arrangement, these requests will be subject to an additional fee (please contact us for more details).

Meeting rooms can be easily booked through our SMS Portal in connection with your participation.

Please direct any questions you have to:

Ms. Dörte Werner
Tel.: +49 711 18560-2656
rooms(at)messe-stuttgart.de

Stuttgart Messe Service Portal | Advertising Media Offer (red puzzle piece)

Start promoting your trade fair participation early on – get started as soon as preparations get under way. Whether online or in print form, reach out to your customers and partners with a comprehensive selection of advertising materials to promote your time at INTERGASTRA.

You can find our free advertising materials here.

Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Ceiling Suspensions

For safety reasons, ceiling suspensions may only be installed by the relevant service partners of Messe Stuttgart. In this regard, please note the close of ordering for ceiling suspensions.

Online order deadline: Saturday, 13.12.2025

After that date, orders can only be made in individual cases after review and at extra charge!

Neumann & Müller GmbH & Co. KG
Tel.: +49 711 185679360
messe.stuttgart(at)neumannmueller.com

Stuttgart Messe Service-Portal | MesseTicketService (yellow puzzle piece) | Registration Codes for Day Tickets

Together for success – Visitor promotion is already well under way to ensure as many professionals as possible know about INTERGASTRA/GELATISSIMO. We bring the visitors to the trade fair grounds. Advertise the event among your customer base too. We all stand to benefit from strong customer interest!
 

Codes for admission tickets – digital or in various print versions – can be conveniently ordered from both our ticket shop and advertising media shop in the Service Portal. A charge of €19 for any code redeemed will be invoiced to you following the event. There is no charge for codes that are redeemed from outside Germany.

To sum up:

• As an exhibiting company, you have an unlimited number of admission codes for free day tickets at your disposal. With the admission codes, your visitors have free admission to INTERGASTRA & GELATISSIMO, and we will invoice you after the trade fair at only €19 net for each admission code used.
• Benefit from planning security when inviting your customers and take advantage of the flat rate for trade fair ticket codes, applied uniformly to all redeemed codes outside of Baden-Württemberg Produktdetailansicht | Messe Stuttgart
• There is no charge for any codes redeemed by international visitors, i.e. visitors coming from outside Germany.
• Via the Messe Ticket Service (yellow puzzle piece), the admission codes can be downloaded as a csv file (comparable to an Excel file) for your serial letters or in pdf format.
• Our printed vouchers with integrated admission code are available via the Advertising Media Offer red puzzle piece.

Visitor addresses:

Stuttgart Messe Service-Portal | MesseTicketService (yellow puzzle piece) | Visitor Addresses

• The Stuttgart Messe Service Portal provides daily updated information about the customers who have already redeemed your trade fair admission codes and those who actually attended the event.
• After the trade fair, the visitor addresses will be available for you to download for 6 weeks. The link for this will be provided here at a later stage.

Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Catering

Our partner Aramark will be happy to answer any questions regarding our full range of hospitality services, including stand catering, washing-up service and service personnel. 

ARAMARK Restaurations GmbH
Tel.: +49 711 18560-3100
Fax: +49 711 18560-3111
messe.standcatering(at)aramark.de

Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Stand Technology | Internet

Messe Stuttgart offers wired (LAN) and wireless Internet (WLAN).

If, as an exhibiting company, you wish to set up your own WLAN network in addition to the Internet service we provide, you will need to submit an application and pay an additional fee. More detailed information can be found in the Messe Stuttgart Technical Guidelines.

Please send any questions relating to our service offer to:

Stuttgart Messe Services
Tel.: +49 711 18560-2444
sms(at)messe-stuttgart.de  

Berner Business Center
Tel.: +49 711 18560-3000
Fax.: +49 711 18560-3030
service(at)berner-telefon.de   

Stuttgart Messe Service-Portal | Trade Fair Media (blue puzzle piece in the registered area)

Select the marketing package best suited to your requirements to showcase your company, your products and your solutions to trade fair visitors via the official trade fair media channels. This media contains the most important entry formats, guaranteed to draw attention to your company, your products and your solutions. Boost your image while also making it easy for new customers to get in touch.
 
Take the opportunity to make a strong, particularly digital, impression early on. Easily update your website or social media channels at regular intervals in the run-up to INTERGASTRA 2026.
 
A complete overview of all advertising opportunities provided by the trade fair media can be found in the Online Order System (OBS), accessed through the Messe Stuttgart Service Portal under “Trade Fair Media”.
 
Please note the deadline for print orders is Thursday, 30 October 2025!

Our catalogue publisher responsible:

Neureuter Fair Media GmbH
Büro Essen
Westendstraße 1
45141 Essen

Tel.: +49 201 36547-340
intergastra(at)neureuter.de
www.neureuter.de

A media fee is charged together with the stand rental fee. The media fee covers, when registered before the copy deadline, the inclusion of the following information in the Exhibitor Directory:

• Company name
• Street with house number, postcode, city, country
• Phone, company e-mail address
• Link to website
• Three categories from the Product & Services Directory
• Company logo
• Hall and stand number(s)

This information will be included in at least one of the following official trade fair media channels following a decision by Messe Stuttgart:

• Online exhibitor directory
• Print trade fair publication (e.g. Visitor Guide, Catalogue, Magazine, etc.)
• Trade fair app
• Exhibitor directory in digital visitor information system on the trade fair grounds (at events in Stuttgart)

The following additional services are also covered by the media fee:

• Free print and digital advertising material (offer available in advertising materials shop in the Stuttgart Messe Service Portal)
• Discounted trade fair ticket codes for customer and partner invitations (accessible, incl. prices, via the Messe Ticket Shop in the Stuttgart Messe Service Portal)
• Exclusive right to book advertising spaces, sponsoring packages, rooms and publications in relation to INTERGASTRA 2026

There is also the option of purchasing additional entries in the trade fair media from our catalogue publisher Neureuter Fair Media GmbH.

Please remember to provide us with information about your co-exhibitors so that we can include them in our trade fair media channels. Give your co-exhibitors the chance to benefit from additional advertising measures too.  

Please return the form to us by Thursday, 30 October 2025 for trade fair media print orders.

Please use the registration form Co-Exhibitor Registration (PDF, 734 KB) for this purpose.

Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Stand Service | Waste Disposal

When it comes to protecting the environment, Messe Stuttgart is dedicated to reducing the amount of waste generated on its grounds. This is only possible with your help, however!

• For this reason, we would ask you to carefully consider the necessity of your packaging materials and disposable tableware before and during the trade fair.
• In the event that a complete switch cannot be made to reusable alternatives for the consumption of food and drinks, we would ask that you use disposable tableware that is environmentally friendly and recyclable. Several INTERGASTRA & GELATISSIMO exhibitors have already incorporated environmentally friendly disposable tableware solutions and may be able to advise you further.
• Environment-friendly and recyclable disposable tableware is provided in the bistros in the halls and in the trade fair shops.
• Please remember to order the correct waste disposal service for your stand via the Stuttgart Messe Service Portal. You have the option of separating your waste, with separate waste containers for paper, plastic, food waste, etc. available to order. Only 100% sorted waste can also be directed to the right recycling system by our service partner.
• Did you know that the packaging material left over after your stand construction (e.g. cardboard, plastic covers etc.) can also be stored by us until the end of the trade fair and then re-used for the dismantling? This service can be ordered through the Messe Stuttgart Service Portal from our service partner and logistics provider SCHENKER (Tel.: +49 711 18560-3300, fairs.stuttgart(at)dbschenker.com).
• Please never dispose of your food leftovers (e.g. ice cream) in the drains of the trade fair centre as this causes blockages. Also do not dispose of other waste in the food waste containers!

Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Parking

Order your exhibitor parking passes now through the Service Portal. Please note that there is only a very limited amount of VIP parking passes and loading bay parking spaces available. Orders will be considered on a first-come first-serve basis.

Flyer “At a glance” (PDF, 187 KB)
    

Parking during stand construction and dismantling

VisiFair, the new digital entry and exit management system from Messe Stuttgart is now being used at all events. The previous vehicle admission system with deposit is no longer applicable.

• Accessing the trade fair grounds for stand construction and dismantling is not possible without prior registration and a time slot reservation. Please note here that there are slots available for the loading bays/halls (subject to a fee), as well as free slots for the parking spaces P30 to P32 available every day within the scheduled times for construction and dismantling.
• You can drive into the loading bays for loading and unloading. There is a limit to the time that can be spent in the loading bays. You must book your individual time slot through VisiFair.
• After loading and unloading, you have the option of parking on the premises free of charge.
• If during stand construction and dismantling you do not need to drive into the loading bays, during the construction and dismantling periods the outdoor area is available to you for parking.

Information about booking your time slot

• In order to be able to use the VisiFair booking system, please register for the service first. You will then be able to log in.
• The link to the booking page and other information is available at : https://www.messe-stuttgart.de/visifair

Parking during the trade fair

• Long-term parking permits can be pre-ordered online through the Service Portal or purchased on site from our service partner Apcoa in the Bosch multi-storey car park P20, Level 0. On presentation of your exhibitor pass, you will receive the parking permit at exhibitor terms.
• The permanent parking permits are valid during the trade fair period, as well as on the last day of stand construction and the first day of dismantling. 
• Please note the parking areas stated on the car-park ticket.

Please direct any questions to parking(at)messe-stuttgart.de.

Before INTERGASTRA starts, we invite the press through our mailing list to visit the grounds and provide an overview of the dates specific to journalists. We will be happy to provide assistance should you wish to plan your own press event or press conference and can include it in our overview free of charge.

Please send the completed form to presse(at)messe-stuttgart.de

We can also provide you with press boxes for your press releases, which can be booked through our catalogue publisher.

For further information, please contact Neureuter Fair Media GmbH Büro Essen
Tel.: +49 201 52353-310
Tel.: +49 201 36547-330
intergastra(at)neureuter.de

Should you have any questions during INTERGASTRA, or during the stand construction and dismantling period, you will find our INTERGASTRA team on site in the Service Centre in Hall 5, located at the stair layout between Hall 5 and Hall 7. 

Promote INTERGASTRA on your social media channels. With the Social Media Kit, download text templates, images, video clips, social media templates, as well as logos and banners in various formats.  

Here you can find our social media kit!

If you wish to draw attention to your time at the trade fair through various social media channels, feel free to use our hashtags #INTERGASTRA2026 #WIRSINDINTERGASTRA #INTERGASTRA or #GELATISSIMO2026 #WIRSINDGELATISSIMO #GELATISSIMO

We are also represented on the following channels, follow us here and link us in your posts.

LinkedIn INTERGASTRA | LinkedIn
INSTAGRAM: INTERGASTRA (@INTERGASTRA_Stuttgart) • Instagram photos and videos
FACEBOOK: INTERGASTRA | Stuttgart | Facebook
 

Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Stand Construction

You will find information about this year’s stand construction packages in our offer flyer. Your preferred stand construction package can be ordered through the Service Portal. Please send any special requests to our stand construction team directly:

Carlo Remer
Manager Stand Construction Services
Tel.: +49 711 18560-2723
Mobil: +49 178 3704144
carlo.remer(at)messe-stuttgart.de

Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Approvals

Approval for stands with a surface area from 30 m² and/or a construction height of over 3.5 m must always be requested. This also applies to all stand constructions in Hall 1 under the gallery or on the gallery, as well as stands at the Entrance East. Please submit your stand construction plans by Friday, 05.12.2025 in the Stuttgart Messe Service Portal under “Approvals”. Orders received after 8 weeks before the start of construction are possible only upon request. After the start of stand construction, no more stand approvals can be reviewed and approved.

Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Stand Partition Walls

Every exhibiting company is obligated to equip its stand area with partition walls to the neighbouring rear walls. Regulations governing the quality and appearance of the materials used can be found in the Messe Stuttgart Technical Guidelines under 4.7.1.

Stuttgart Messe Service-Portal | Stand Construction & Services (grey puzzle piece) | Stand Services | Personal | Stand Security

For security reasons, measures for stand security must only be carried out by the respective service partner of Messe Stuttgart. More details on regulations can be found in the Technical Guidelines of Messe Stuttgart.

VisiFair - The Loading Zone Booking Portal 

To ensure smooth logistics during the regular setup phase, we use our digital logistics tool VisiFair. This allows you to drive directly onto the exhibition grounds at your booked time slot conveniently and without having to leave your vehicle.

The VisiFair system offers you the following booking options:

• Load & Drive – free of charge: access to the loading yard of your hall for 30 minutes to unload, followed by parking on the exhibition grounds outside the loading yard
• Time slots in the loading yard – subject to a fee (depending on vehicle size), from 30 to 120 minutes
• Parking space on the exhibition grounds – free parking during the setup phase (P28, P30–P32)

NEW:

• Load & Drive is free of charge.
• “Purchase on account” is now possible.
  To do so, please order the logistics codes via our Service Portal (grey puzzle piece, Logistics, Logistics Codes) and then redeem them in VisiFair.
  Please note that the invoice amount depends on the actual time slot booked in VisiFair. Therefore, the price for the logistics codes is displayed as €0.00 in the Service Portal.
• Additional payment methods such as PayPal and credit card are available.

Instructions for Booking Entry Slots 

How to book your entry slot or redeem the logistics code (Service Portal):

1. Create a VisiFair account or log in at:
www.visifair-bookings.messe-stuttgart.de

2. Select INTERGASTRA / GELATISSIMO

3. Define the event and vehicle

4. Enter vehicle details (license plate, phone number, etc.) or define them later

5. Select the hall, loading zone, and desired date

6. Select the desired time slot and add it to the cart

7. Enter the logistics code for discounting

8. Confirm the booking and, if applicable, complete payment
(ATTENTION: only PayPal, credit card, or bank transfer are possible)

Further Important Information

If license plates change at short notice:

Changes can be made online in your VisiFair profile until the first entry or directly at the entrance.
The booking link will be sent with the booking confirmation.
Our staff will of course be happy to assist you by phone and on site.

INTERGASTRA & GELATISSIMO 2026 Overview  

Early Setup

During the early setup phase, before Monday, February 2, 2026, no VisiFair system is required for entry.
Please ensure that you have booked the early setup in advance via the Service Portal (subject to a fee).

Regular Setup

INTERGASTRA:
Monday, February 2 – Friday, February 6, 2026
IMPORTANT: Halls 4 and 6 from Tuesday, February 3, 2026

Bookings via VisiFair are required (see above).

Exhibition Period

During the trade fair, no VisiFair system is required.

Please still note:

• Long-term parking permits / VIP parking spaces can still be booked via the Service Portal
• Deliveries, catering, and service trips are possible as usual – now with digital vehicle registration, but without a deposit
• Our staff will be available on site at all times to assist you

Dismantling

Bookings via VisiFair are required (see above).

Questions

If you have any questions regarding VisiFair, please feel free to contact us at any time:

Support Hotline: +49 711 939 64382
Email:support(at)ms.visifair.com

If you require early admission to INTERGASTRA/GELATISSIMO for your employees, before the official opening for exhibitors (08:00), please complete and return to us the request form for early admission.

Please complete the request form for early admission and return it to our project team at:  info(at)intergastra.de

Stuttgart Messe Service-Portal | Advertising Offers (red puzzle piece) | Marketing | Marketing Services | Open PDF file

For INTERGASTRA 2026, we are once again providing a number of advertising spaces, which include skywalls, fabric banners, advertising towers and sponsoring packages, such as the “Hall Plan” package. This is just a small selection of the advertising options available on the trade fair grounds during INTERGASTRA.

Contact partner for advertising spaces

Marketing Services Messe Stuttgart 
A division of Sign Service Stuttgarter Werbetechnik GmbH

Thomas Langholz
Team Marketing Service
+49 711 18560 3209
langholz(at)marketingservices-messe-stuttgart.de

Maximilan Spatschek
Team Marketing Service
 +49 711 18560 3204
spatschek(at)marketingservices-messe-stuttgart.de

Please do not hesitate to contact our Service Centre at the Entrance East and Entrance West if you have any questions relating to services of Messe Stuttgart.
Tel.: +49 711 18560-2444
In the atrium at the Entrance East, you will also find our Trade Fair Shop and a cash dispenser.

Use our Stuttgart Messe Service Portal for: 

• All the services for your trade fair participation
• Time limits and deadlines, as well as various information leaflets
• Forms, technical guidelines and T&Cs, as well as hall overview plans  
• Information on participation as an exhibitor
• MesseTicketService for exhibitor passes and admission codes
• Advertising media shop for our print and online advertising media  
• Trade fair media

The project team will be available to provide assistance from Monday, 2 February 2026 in the Project Management Office at the stairs between Hall 5 and 7!