All Hands Meeting of the German AI Centers x ELIAS Alliance Frontier AI Summit Tickets

In connection with the purchase of tickets, personal data is processed by more than one controller.
Landesmesse Stuttgart GmbH & Co. KG (“Messe Stuttgart”) is the controller responsible for processing personal data in connection with the provision and technical operation of the ticket shop.
Eberhard Karls University of Tübingen (“University of Tübingen”), as the organizer of the All Hands Meeting of the German AI Excellence Centers (“All Hands Meeting”), is the controller responsible for the processing of personal data carried out in connection with the organization and conduct of the event.

The relevant data protection information for each of the two controllers is set out below.

1. Data protection information from Landesmesse Stuttgart (ticket shop / platform)

Messe Stuttgart data protection information

Ticket shop / platform - All Hands Meeting

1.1 Controller responsible for the ticket shop

The controller responsible for operating the ticket shop within the meaning of the General Data Protection Regulation (GDPR) is:
Landesmesse Stuttgart GmbH & Co. KG
Messepiazza 1
70629 Stuttgart
Germany
Email: datenschutz(at)messe-stuttgart.de
Landesmesse Stuttgart GmbH & Co. KG (Messe Stuttgart) is the controller responsible for all processing of personal data carried out in connection with the provision and operation of the ticket platform, especially when users register for and use the ticket shop.

1.2 Scope of data processing by Messe Stuttgart

Messe Stuttgart processes personal data in connection with the All Hands Meeting ticket shop to the extent necessary for the provision, technical operation and use of the platform. This includes, in particular:

• registration and management of a user account,
• technical processing of ticket purchases, 
• provision and management of tickets,
• secure and stable operation of the platform, and
• measures to ensure IT security and prevent misuse.

1.3 Purposes and legal bases

Messe Stuttgart processes personal data for the following purposes and on the following legal bases:

• Performance of the agreement governing use of the ticket shop
  (Article 6(1)(b) GDPR)
• Technical operation, security and stability of the platform
  (Article 6(1)(f) GDPR; legitimate interest in a secure and properly functioning ticket shop)
• Compliance with legal obligations, in particular retention obligations under commercial and tax law (Article 6(1)(c) GDPR)

1.4 Data processing by the organiser

The organiser, University of Tübingen, is the controller responsible for all processing of personal data that does not relate to the operation of the ticket platform but is connected with:

• performance of the contract,
• holding the event,
• admission checks,
• communications with participants, and
• compliance with the organiser’s own legal obligations.

The organiser is independently responsible for this data processing under data protection law (https://tuebingen.ai/privacy-policy).

1.5 Payment processing

Payment for ticket purchases is not processed by Messe Stuttgart, but by its payment service provider, Mollie B.V.

Messe Stuttgart:

• is not involved in payment processing,
• does not receive any payment data (e.g. credit card or bank account details), and
• is not responsible for this data processing.

1.6 Transfer of data to the organiser

When you purchase a ticket, the personal details you enter (surname, first name, address, email address, telephone number, company and billing address) and certain ticket-related information (e.g. ticket code, order number, admission status and time of purchase) are transferred to the organiser of the All Hands Meeting to the extent necessary for performance of the contract and organisation of the event.
The transfer is based on Article 6(1)(b) GDPR (performance of the agreement governing use of the ticket shop).
Where the transfer is necessary for organisational purposes connected with running the event (e.g. admission checks or verification of ticket status), it is also based on Article 6(1)(f) GDPR. The legitimate interest lies in ensuring that the event is run properly and securely.

The organiser is independently responsible under data protection law for any further processing of this data.

1.7 Storage period

Messe Stuttgart stores personal data only for as long as necessary to operate the ticket shop, administer the contract or comply with statutory retention obligations.
Statutory retention periods, particularly those under commercial and tax law, remain unaffected. 

Once the relevant periods have expired, the data is deleted or anonymised.

Further information about how Messe Stuttgart processes your data and about your right to lodge a complaint and your right of access can be found in our general Data Protection Declaration: www.messe-stuttgart.de/datenschutz 

2. Data protection information from University of Tübingen (organiser)

https://tuebingen.ai/privacy-policy

Contact:

Tübingen AI Center / Eberhard Karls Universität Tübingen
AI Research Building (TTR2)
Maria-von-Linden Straße 6
D-72076 Tübingen

E-Mail: info(at)tuebingen.ai

Contact, Website and Address of the data privacy officer 
https://uni-tuebingen.de/en/facilities/central-contacts-and-counseling-services/data-protection-officer/

E-Mail: datenschutz(at)uni-tuebingen.de