15 - 23 Jan 2022 The Holiday Exhibition

Our hygiene concept

Measures for the controlled and safe staging of events at Messe Stuttgart

Trade fairs and exhibitions in Stuttgart can be staged safely. Messe Stuttgart has formulated a concept to protect the health of its exhibitors, visitors and employees. These are the measures:

  • The recommendations of the Robert Koch Institute on hygiene must be observed (www.rki.de).
  • The trade fair grounds of Messe Stuttgart have a building management system of the highest technical standards. This enables intensive air exchange to take place in the exhibition halls.
  • The trade fair halls are ventilated with a higher fresh air volume in order to guarantee a continuous supply of fresh air.
  • The entire buildings/halls and all conference rooms are continuously supplied with fresh air.
  • The frequency of cleaning and disinfection in the sanitary areas and in highly frequented contact areas (such as banisters) throughout the trade fair grounds have been increased during event operations. The trade fair grounds are equipped with sufficient hand sanitiser dispensers and information boards at the entrances and exits, toilets, as well as in front of the food areas. Exclusively non-reusable towels (paper towels) are used in the sanitary areas.
  • Information about infection protection and the associated rules of conduct are depicted in the rooms as signs.
  • Transparent partitions made of glass and plastic are installed at every counter where there is contact between employees of Messe Stuttgart or service companies and attendants of events (e.g. at counters in the Press Centre, VIP-Lounge, the trade fair shop, cloakrooms, service offices, information counters).
  • Lifts may only be used by two people at the same time. Lifts should be reserved for individuals with restricted mobility and for parents with prams, buggies, etc.
  • The use of open staircases, e.g. in the foyer of the ICS International Congress Center Stuttgart, is recommended.

2.1 Distancing regulations

During their stay on the venue, the minimum distance between persons must be observed.

Exceptions are made for:

  • Families, life partners and persons belonging to the own household
  • Groups of visitors (up to 5 persons) from one company who can prove that they travelled together and who can guarantee for traceability

Messe Stuttgart encourages compliance with the distancing regulations by floor markings in relevant places. Please see the fact sheet “At a glance (PDF, 91 KB)” for currently valid distance regulations.

2.2 Number of visitors

  • In order to comply with the distance regulations between persons, the number of persons present at the same time is determined for each trade fair, exhibition and in the exhibition area of a congress: Please see the fact sheet “At a glance (PDF, 91 KB)” for currently valid distance regulations.
  • Operators, organisers, exhibitors and their employees and other persons involved will not be included in the calculation.

2.3 Obligation to wear a mask

During their stay on the trade fairgrounds, persons from the age of six years must wear a medical mask. Children under the age of 6 are exempt from the obligation to wear a mask.

Persons who do not comply with the rules on wearing masks have to leave the premises.

Exceptions from the obligation to wear a mask are made:

  • for individuals for whom wearing a medical mask is not possible or appropriate for health or other reasons (evidence of medical certificate),
  • when eating or drinking seated at tables on trade fair stands or in the catering areas within the buildings.

The implementation of and conscientious compliance with the protection and hygiene regulations applicable on the exhibition grounds at the time of the event are the responsibility of Messe Stuttgart for its own events and the responsibility of the organiser for guest events. These requirements apply in addition to our „Technical Guidelines (PDF, 365 KB)“.

2.4. Compulsory testing at events

As explained above, the safety and health of exhibitors, partners and visitors has highest priority for us. Therefore, events on the Messe Stuttgart venue (trade fairs, events, conferences) can only be attended by persons who have tested negative for the Corona virus. This applies during the actual running time of the event. Viewing appointments during this period are included. For an operation without a limitation of the number of visitors, access is only possible for persons who are fully vaccinated, have recovered from COVID-19 or tested negative for the Corona virus.

Persons with symptoms of a possible COVID-19 infection are not allowed on the premises. These
include shortness of breath, new onset of cough, fever and loss of smell or taste.

Exemptions from the compulsory testing apply to:

Fully vaccinated persons

Vaccinated persons must provide proof of their complete vaccination. The proof of vaccination according to § 2 Number 3 of the COVID-19 Safeguards Exemption Order (SchAusnahmV) can be provided in digital as well as analogue form by:

Recovered persons

Recovered persons have to provide proof of a positive PCR-Test (or a comparable nucleic acid detection) that dates back at least 28 days and a maximum of six month. In addition, the freedoms only apply to people without COVID-19-typical disease symptoms.

The following testing methods are accepted:

  • PCR test
    The sample collection is carried out by medical staff - the evaluation by laboratories at all public testing centres in the country.
  • Rapid antigen tests/Point-of-care (PoC) antigen test
    Free citizen’s tests or offers from employers, schools and service providers can be used for this purpose.

Presentation of a test certificate

The person presents a written or digital confirmation of a negative testing result that was obtained
by one of the a.m. methods to the organiser. This entitles the person to attend the event.

The confirmation must include the following:

  • Date and time of the test
  • Name of the tested person
  • Place, institution and responsible person who carried out the test

The testing result must not be older than 24 hours.

  • In the run-up to the event (e.g. during registration), all participants in the event (visitors, exhibitors, journalists, employees, service company employees, etc.) will be informed about the hygiene and protection measures.
  • Reference to the measures will be made on the trade fair grounds in a suitable form and to an adequate extent (posters/notices, flyers, loudspeaker announcements, etc.).
  • Protection and hygiene measures will be supplemented by specially trained personnel on the trade fair grounds. Messe Stuttgart employs specially trained staff to control the observation of the required distancing regulations.
  • Messe Stuttgart recommends that visitors use the Luca-App and additionally the Corona warning app of the Federal government.
  • A ban on entering the premises or participating in events applies to persons

    • who are or have been in contact with persons infected with the Corona virus if 14 days have not yet passed since the last contact,
    • who show typical symptoms of an infection with the Corona virus, namely loss of the sense of smell and taste, fever, cough and a sore throat,
    • who do not wear a medical mouth and nose cover,
    • who cannot present proof of an accepted negative COVID-19 rapid test, a vaccination documentation or proof of a confirmed infection.

  • For trade fair restaurants, bistros, catering and tastings during events on the entire venue, the valid protection and hygiene regulations according to the applicable Corona Ordinance of Baden-Württemberg apply.
  • Compliance with the applicable rules for gastronomy and catering is ensured by spacing gastronomic offers well apart, using out-door areas (e.g. as Food Courts), offering food to-go and by planning special areas for the consumption of food (seating tables).
  • The catering staff at the trade fair stand must wear a medical mask when serving food.
  • At trade fairs, congresses and conferences, keeping the minimum distance between participants is made possible by arranging the seating in conference rooms and other areas accordingly.
  • The aisles (≥ 3 metres) between the exhibition stands are designed for the number of people expected at the same time. Floor markings help to follow the walking directions in the aisles.
  • If necessary, (for example for sales activities into the aisles) the width of the aisles has to be adjusted in order to ensure that the protection and waiting zones along the stands are unaffected.
  • The areas on the front sides of the halls remain free, if necessary, in order to provide sufficient space for queuing in front of the sanitary facilities and bistros. To this end, the necessary waiting areas for sanitary and gastronomic facilities are planned carefully in advance on the basis of expected visitor numbers.
  • In the exhibitor and visitor communication, the applicable public regulations and notification channels on the venue are thoroughly explained well ahead of the event.
  • Entry codes which (specialist) visitors received from media, exhibitors or Messe Stuttgart in advance, can be redeemed online at the Messe Stuttgart ticket shop.
  • Visitors can receive their entry tickets exclusively online and in advance via the Messe Stuttgart ticket shop. Every ticket is valid for the specified exhibition day only. There are no multi-day tickets. It will be possible to visit the fair on more than one day, though. It is necessary to register for every day of their visit individually and to present a valid proof of vaccination or recovery or a negative Corona test. The registration process enables a tracing of all participants if necessary and prevents queues in front of the cashiers.
  • Visitor tickets will be issued with a specified time of entry, if necessary.
  • As of now, all attendants in an event on the trade fair grounds and in the ICS International Congress Center Stuttgart are subject to a full registration. This means: All essential personal data have to be provided at the advance online registration.
  • The maximum number of visitors on the venue and in the ICS is monitored. The event organiser shall assure that the maximum number of visitors is not exceeded with targeted measures (e.g. locking turnstiles). At full capacity, access is no longer possible.
  • To avoid physical contact, particularly in the entry phase, contactless access control, electronic admission tickets (preregistration) and electronic payment are preferred.
  • Queuing is limited and made safe by means of access control and distance markers on the floor. A controlled visitor guidance supports compliance with the distancing rules.
  • The access for exhibitors and visitors will be arranged via the largest possible number of entrances and exits.
  • Contact free payment is supported in many facilities of Messe Stuttgart. This applies to the trade fair restaurants and bistros. Messe Stuttgart follows the established solutions in the retail sector.
  • There is an obligation to fully register all individuals present (visitors, exhibitors, event organisers, employees, service partners, stand personnel, set-up and dismantling staff, delivery companies etc.) so that the health authorities can reconstruct the chains of infection if necessary.
  • Only day tickets may be sold. The sale of multi-day tickets is not allowed due to contact tracing.
  • The use of the contact tracing app Luca is recommended for all participants.

  • The following “Measures at the Trade Fair/Exhibition Stand” are part of the hygiene concept of Messe Stuttgart. They are based on the currently valid requirements and the hygiene specifications of the Corona Ordinance of Baden-Württemberg in particular. It is recommended to observe the regulations as a minimum requirement for your trade fair appearance.
  • The implementation of and conscientious compliance with the protection and hygiene regulations applicable on the exhibition grounds at the time of the event are the responsibility of Messe Stuttgart. Whereas at the trade fair stand, it is the responsibility of you as an exhibitor - comparable with occupational health and safety acts or fire protection. These requirements apply in addition to the „Technical Guidelines (PDF, 365 KB)“.
  • It is mandatory to appoint a person in charge for the event management who can be contacted at any time (valid for set-up and dismantling times, as well as exhibitor opening times) with mobile contact details.
  • Stand construction planning/stand construction concepts must comply with the valid Corona Ordinance of Baden-Württemberg with regard to distancing and hygiene regulations.

    • In general, the minimum distance between people must be observed. Please see the fact sheet “At a glance (PDF, 91 KB)” for currently valid distance regulations.
    • If the minimum distancing requirement cannot be observed, personal contact must be counteracted with suitable structural measures (e.g. protective screen) or personal protective equipment (medical mask).
    • Sufficient open space must be reserved within the stand area for visitors for product presentations and presentations.
    • For direct selling from the stand into the aisles, attention must be paid to the positioning of counters and showcases so that there are sufficient waiting and protection zones along the sales area. This can be done with a correspondingly wide aisle or by moving the counters and showcases into the stand.
    • In order to comply with the current hygiene and distance regulations, sufficient space must be planned around exhibits, if necessary with social distancing markings on the floor.
    • Two-storey stands are only permitted if the areas underneath are open plan ands sufficient air exchange is guaranteed. Two-storey stands have to have be equipped with sufficiently wide staircases for opposing visitor flows or planned with a one-way system on the staircase.
    • Meeting rooms and work spaces temporarily constructed in the halls must have open ceilings so that sufficient air exchange is guaranteed.
    • If the minimum social distancing requirement cannot be observed in meeting areas with tables and chairs, this must be compensated with suitable structural measures (e.g. protective screen) or personal protective equipment (medical mask).

Hygiene measures

  • Set-up and dismantling times must be adapted to requirements where necessary, as compliance with social distancing and hygiene regulations may lead to delays in the set-up and dismantling.
  • The currently applicable entry and quarantine requirements of the German Federal Foreign Office have to be observed.
  • For all further measures please refer to chapter General hygiene measures on the trade fair grounds.

General information

  • The following “Measures for planning an event” are part of the hygiene concept of Messe Stuttgart. They are based on the currently valid requirements and the hygiene specifications
    of the Corona Ordinance of Baden-Württemberg in particular. We recommend to observe
    the regulations listed in the “At a glance” fact sheet as a minimum requirement for your
    trade fair appearance.
  • The implementation of and conscientious compliance with the protection and hygiene regulations applicable on the exhibition grounds at the time of the event is the responsibility of Messe Stuttgart. These requirements apply in addition to the „Technical Guidelines (PDF, 365 KB)“. Please note that the following measures form the basis for the approvability of your event. Details have to be discussed with Messe Stuttgart and the approving office for the registration of your event.
  • This general information for planning an event represents the framework for the approvability of your event. Details have to be discussed with Messe Stuttgart and the approving office for the registration of your event.
  • The maximum number of people in one room must be observed.
  • Entrance areas and foyers must have a clear visitor routing structure for orientation (marking and/or sign concept).
  • For events with more than 500 guests per day, it has to be examined with the Event operation department whether additional mobile wardrobes are necessary in the entrance areas East/West. The areas for waiting zones in front of the permanent cloakroom facilities in the Entrance East and Entrance West would be too small.
  • The hall layout must consider sufficient open spaces for all event participants. For your planning, Messe Stuttgart provides hall plan templates that comply with the current Corona Ordinance.
  • It is recommended to set-up additional waiting, communication and rest areas and fix floor markings in accordance with the applicable social distancing rules in areas where queues are expected. On the trade fair grounds, certain waiting areas (e.g. permanent cloakrooms, information desks, etc.) are already marked in accordance with the hygiene concept of Messe Stuttgart.
  • The guest event organiser shall compile a hygiene concept in accordance with the applicable Corona Ordinance of Baden-Württemberg and submit it in writing upon request by Messe Stuttgart and the competent authority.
  • Social distancing and hygiene regulations may lead to delays in the set-up and dismantling; if necessary, the set-up and dismantling times must be adapted accordingly.
  • The guest event organiser shall assure with targeted measures (e.g. locking turnstiles) that the maximum number of visitors is not exceeded. At full capacity, access is no longer possible.
  • The organiser shall assure compliance with all legal regulations applicable at the time of the event concerning safety and hygiene, in particular to avoid the spread of the SARSCoV-2 virus (so called Corona virus) and the infection of trade fair attendants with it. The organiser shall carry out the data processing necessary for contact tracing according to the Corona Ordinance of Baden-Württemberg valid at the time. In that respect, Messe Stuttgart has a right of access, scrutiny and instruction, unless proven outweighing  concerns of the event organiser provide otherwise.
  • For the operation of bistros in the halls, areas in front of the bistros must be kept clear for the catering companies to allow for the set-up of tables/seats for the bistros. Ask our Project Manager technical services about the defined areas.
  • The areas on the front sides of the halls have to remain free in order to provide sufficient space for sanitary facilities and bistros if necessary. For this purpose, the required waiting areas for toilets and the gastronomy area must be determined in the planning phase based on the expected number of visitors.
  • The aisles (≥ 3 metres) between the exhibition stands are designed for the number of people expected at the same time. Thus, trade fair visitors can move freely in the aisles and keep their minimum distance at the same time.
  • If necessary, (for example for sales activities into the aisles) the width of the aisles has to be adjusted in order to ensure that the protection and waiting zones along the stands are unaffected.
  • Aisle widths of 4 metres or more are recommended.
  • In the planning phase attention must be paid to targeted visitor guidance and active visitor management through professional crowd management (e.g. specially trained security service personnel).
  • Lifts may only be used by two people at the same time. Lifts should be reserved for individuals with restricted mobility and for parents with prams, buggies, etc.
  • Messe Stuttgart recommends managing the visitor flow from the inner hallways into the halls via the fire protection doors and gates.
  • Stand construction concepts must be adapted according to the current social distancing and hygiene regulations.
  • If the minimum distancing requirement cannot be observed, personal contact must be counteracted with suitable structural measures (e.g. protective screen) or personal protective equipment (medical mask).
  • Stand parties and exhibitor evenings are prohibited.
  • For congresses/conferences the use of a parliamentary seating plan (1 person per table) is recommended.
  • Only every third seat can be occupied with row seating. The social distancing rule between the participants must be ensured and observed.
  • For seated forums the same social distancing rules apply as for row seating.
  • The medical mask can be removed once the individual is seated.
  • For stands and galleries the social distancing rule between people also applies for the seats.

Hygiene measures

  • In coordination with Messe Stuttgart it is recommended to implement regular visual and acoustic information messages with general and special safety notices with regard to disinfection protection and the associated rules of conduct in the entrance areas.
  • The event organiser shall appoint a hygiene officer who shall be responsible for ensuring compliance with the standards in advance of and during the event. This can also be done by the event manager.
  • For all further measures please refer to chapter General hygiene measures on the trade fair grounds.

Conference rooms

  • The seating must be arranged or marked so that a distance can be observed at all times.
    The use of a parliamentary seating plan is recommended.
  • The social distancing rule must also be observed in face-to-face conversations and during
    breaks.
  • Information about infection protection and the associated rules of conduct are depicted in
    the rooms as signs.
  • Please note that walking routes, as well as entrances and exits, are predefined where
    necessary. This is the only way to ensure that the paths of our visitors do not cross.
  • There should be separate entrances and exits (where space allows) and marked accordingly.
  • The common areas should be designed based on the number of participants so that the
    social distancing regulations between people can be observed.
  • The designation of catering zones with tables (small units) is advisable.
  • Please see the fact sheet “At a glance (PDF, 91 KB)” for currently valid distance regulations.

Event Manager

  • For the duration of the use of conference rooms the contracting party shall appoint an
    event manager as a person in charge who is available at all times.
  • The event manager shall ensure that the hygiene and social distancing rules are observed
    when people are entering and exiting the event and during the actual event, and the requirements of the Law on the Prevention of Infection are complied with.
  • Please also take note of the following Contact tracing For information about the venue, safety and hygiene, please contact safeexpo(at)messe-stuttgart.de.

Downloads

Further information on the entry of international guests